n8nworkflows.xyz/workflows/Gmail AI Email Manager-4722/gmail_ai_email_manager.json

{"id":"uf6t5qhnQMgilteE","meta":{"instanceId":"f694ebfb8236012bcdeb0adbc4faa465b6fa315f9ad30732114d26f7419da901","templateCredsSetupCompleted":true},"name":"Email Manager","tags":[{"id":"xG398zgKum2bPs6D","name":"Personal Assistant","createdAt":"2025-05-28T13:58:43.876Z","updatedAt":"2025-05-28T13:58:43.876Z"}],"nodes":[{"id":"5e01a927-caf7-41ad-aca7-d7504e313564","name":"Gmail Trigger","type":"n8n-nodes-base.gmailTrigger","position":[-20,-60],"parameters":{"filters":{},"pollTimes":{"item":[{"mode":"everyMinute"}]}},"credentials":{"gmailOAuth2":{"id":"Ldq2rjN6Dod5DoKl","name":"Gmail account"}},"typeVersion":1.2},{"id":"a8644856-a8bf-49de-84a7-3fd9f93550d3","name":"Gmail","type":"n8n-nodes-base.gmail","position":[200,-20],"webhookId":"01c91a6b-4d45-4630-8e81-0f82ee5d6524","parameters":{"simple":false,"options":{},"messageId":"={{ $json.id }}","operation":"get"},"credentials":{"gmailOAuth2":{"id":"Ldq2rjN6Dod5DoKl","name":"Gmail account"}},"typeVersion":2.1},{"id":"f6ddae9f-303b-46cd-980d-1d46fc4ecbec","name":"Structured Output Parser","type":"@n8n/n8n-nodes-langchain.outputParserStructured","position":[1000,100],"parameters":{"jsonSchemaExample":"{\n\t\"label\": \"Label name\", \n\"label ID\": \"label ID\" \n}"},"typeVersion":1.2},{"id":"cc6b0990-a778-4199-a0fe-80c83dfb9934","name":"Gmail1","type":"n8n-nodes-base.gmail","position":[1020,-220],"webhookId":"575a4038-3b07-46b9-be69-39cfc1d47d7e","parameters":{"labelIds":"={{ $json.output['label ID'] }}","messageId":"={{ $('Gmail').item.json.id }}","operation":"addLabels"},"credentials":{"gmailOAuth2":{"id":"Ldq2rjN6Dod5DoKl","name":"Gmail account"}},"typeVersion":2.1},{"id":"f47e8e55-f634-417f-b62f-60e47af71827","name":"Anthropic Chat Model","type":"@n8n/n8n-nodes-langchain.lmChatAnthropic","position":[380,160],"parameters":{"model":{"__rl":true,"mode":"list","value":"claude-sonnet-4-20250514","cachedResultName":"Claude Sonnet 4"},"options":{}},"credentials":{"anthropicApi":{"id":"BVgmqTRcPinCIX4S","name":"Anthropic account 3"}},"typeVersion":1.3},{"id":"b0ed86c7-5ddd-48dc-aa93-5c4d5c1cacf7","name":"AI Agent","type":"@n8n/n8n-nodes-langchain.agent","position":[500,-140],"parameters":{"text":"Run the task.","options":{"systemMessage":"=**Objective:** Analyze the provided email data and classify it with the most appropriate label. **Utilize the capability to check for prior email history (emails sent to or received from the sender by `max@trigify.io`)** to determine if this is a first-time interaction (cold email) or part of an existing relationship. This context is crucial for accurate labeling, especially for distinguishing between Marketing, Notifications, and FYI. Respond with *only* the corresponding Label ID.\n\n**Your Email Address (for context):** `max@trigify.io`\n\n**Key Capabilities (to be used by the system executing this prompt):**\n* **Check Prior Email History:** Before full classification, determine if any prior email correspondence exists between `max@trigify.io` and `{{ $json.from.value[0].address }}`. This check should yield \"Yes\" (history exists) or \"No\" (no history found).\n\n**Input Email Data (from n8n JSON item for the *current* email):**\n* **Sender Email:** `{{ $json.from.value[0].address }}`\n* **Sender Name:** `{{ $json.from.value[0].name }}`\n* **Direct Recipient Emails (To):** `{{ $json.to.value.map(r => r.address).join(', ') }}`\n* **CC Recipient Emails:** `{{ $json.cc.value.map(r => r.address).join(', ') }}` *(Added this based on your JSON, use if populated)*\n* **Subject:** `{{ $json.subject }}`\n* **Body (Plain Text):** `{{ $json.text }}`\n* **Existing Gmail Labels (for current email):** `{{ $json.labelIds.join(', ') }}`\n* **Auto-Submitted Header:** `{{ $json.headers['auto-submitted'] }}`\n* **Original Sender Header (if different from From):** `{{ $json.headers.sender }}`\n* **In-Reply-To Header (for current email):** `{{ $json.headers['in-reply-to'] }}`\n* **References Header (for current email):** `{{ $json.headers.references }}`\n* **List-Unsubscribe Header:** `{{ $json.headers['list-unsubscribe'] }}`\n* **Precedence Header:** `{{ $json.headers.precedence }}` (e.g., \"Bulk\")\n\n**Labels, Descriptions, and Prioritization Logic:**\n\n**Guidance on Using Prior Email History & Unsubscribe Links:**\n* **Prior Email History = \"No\":** Strong indicator of a **cold/unsolicited email**.\n    * If promotional/sales pitch: Likely \"Marketing.\"\n    * If exceptionally personalized & high-value for Trigify: Rare \"To Respond.\"\n* **Prior Email History = \"Yes\":** Indicates an **existing relationship/conversation**.\n    * If it's an update on terms, policies, or service changes from this known entity: Likely \"Notification.\"\n    * If it's a newsletter Max subscribed to: Could be \"FYI\" or \"Marketing\" based on content.\n    * If it's a direct message requiring action: Likely \"To Respond.\"\n* **`List-Unsubscribe` Header or Unsubscribe Links in Body:**\n    * Common in \"Marketing\" emails.\n    * Also present in many legitimate \"Notification\" emails (e.g., service updates, policy changes like the DPA example) and some \"FYI\" newsletters for compliance.\n    * **Therefore, an unsubscribe link alone does not define the category. Consider it alongside Prior Email History and email content/purpose.**\n* **`Precedence: Bulk` Header:** Often indicates mass mailings, common for Marketing, Notifications, and some FYIs.\n\n---\n\n* **To Respond (Label ID: `Label_5151750749488724401`):**\n    * **Primary Criteria:** Requires direct, timely action/reply from `max@trigify.io`.\n    * **Key Indicators (especially if Prior Email History = \"Yes\"):** Direct questions to Max, assigned tasks, requests for info for Trigify, deadlines for Max, part of an active conversation (indicated by `In-Reply-To`/`References`).\n    * **Sales Process Prioritization (Warm Leads/Active Processes - typically Prior Email History = \"Yes\"):** Ongoing, active Trigify sales process discussions.\n    * **High-Value Cold Outreach (Exceptional Cases - Prior Email History = \"No\"):** Highly personalized, strategic opportunity for Trigify requiring Max's personal attention. (Default for cold sales is \"Marketing\").\n\n* **FYI (Label ID: `Label_7518716752151077752`):**\n    * **Primary Criteria:** For Max's awareness; no immediate action/reply required.\n    * **Key Indicators:**\n        * Max is CC'd, primary action for others.\n        * General announcements, *non-promotional* newsletters from *known entities/subscriptions* (Prior Email History = \"Yes\" or sender is clearly a subscribed source) that aren't critical service notifications.\n        * Informational updates within ongoing projects where Max isn't the primary actor.\n    * If an email is a mass mailing (`Precedence: Bulk`, `List-Unsubscribe` present) from a *known entity* (Prior Email History = \"Yes\") and is purely informational without a direct call to action or critical service update, it could be \"FYI.\"\n\n* **Comment (Label ID: `Label_1470120230130814788`):**\n    * Comment/feedback on a document, task, system (e.g., subject \"New comment on...\").\n\n* **Notification (Label ID: `Label_9`):**\n    * **Primary Criteria:** Provides important, often non-promotional, updates or alerts regarding an existing service, account, or system that `max@trigify.io` or Trigify uses or is affected by. Action is typically awareness, potential configuration change, or noting a deadline, rather than a conversational reply.\n    * **Key Indicators:**\n        * **Updates from Known Service Providers (Prior Email History = \"Yes\" is common):**\n            * Changes to Terms of Service, Privacy Policies, Data Processing Agreements (DPAs like the \"Plain\" example).\n            * Critical service availability announcements (outages, maintenance).\n            * Security alerts related to an account Max uses.\n            * Important updates about features or functionality of a service Trigify relies on, which are not primarily marketing new features.\n        * System-generated alerts (e.g., `Auto-Submitted Header` = `auto-generated`) like social media notifications, non-meeting calendar reminders, some financial transaction alerts.\n        * Subject lines may contain: \"Important Update,\" \"Service Notification,\" \"Policy Change,\" \"DPA Update,\" \"Security Alert.\"\n        * Even if a `List-Unsubscribe` link is present (for compliance), if the core content is a critical service/account/legal update from a company Max/Trigify does business with, it's a \"Notification.\"\n        * The `Existing Gmail Labels` might include `CATEGORY_UPDATES`.\n\n* **Meeting Update (Label ID: `Label_7958083858424702466`):**\n    * Update specifically regarding a scheduled meeting (e.g., \"Accepted:\", \"Declined:\", \"Updated Invitation:\", \"Cancelled:\").\n\n* **Marketing (Label ID: `Label_5274550748854913384`):**\n    * **Primary Criteria:** Unsolicited promotional sales pitch, advertisement, or general marketing newsletter, especially if **Prior Email History = \"No.\"**\n    * **Key Indicators:**\n        * **No prior email history found with the `Sender Email`,** AND the email is primarily aimed at selling a product/service or promoting a company/event to Max/Trigify.\n        * Content is generic, focused on features/benefits without strong personalization to Max's known, active projects.\n        * Contains a `List-Unsubscribe Header` AND the content is promotional.\n        * `Existing Gmail Labels` may include `CATEGORY_PROMOTIONS`.\n    * If **Prior Email History = \"Yes\"**: Could still be \"Marketing\" if it's a clearly promotional newsletter/offer from a known contact that doesn't fit \"Notification\" or demand a \"To Respond.\"\n\n---\n\n**Email Data for Classification (Summary):**\n* **Prior Email History with Sender (Yes/No) - From the new capability**\n* Sender Email: `{{ $json.from.value[0].address }}`\n* Sender Name: `{{ $json.from.value[0].name }}`\n* Direct Recipient Emails (To): `{{ $json.to.value.map(r => r.address).join(', ') }}`\n* CC Recipient Emails: `{{ $json.cc.value.map(r => r.address).join(', ') }}`\n* Subject: `{{ $json.subject }}`\n* Body (Plain Text): `{{ $json.text }}`\n* Existing Gmail Labels: `{{ $json.labelIds.join(', ') }}`\n* Auto-Submitted Header: `{{ $json.headers['auto-submitted'] }}`\n* Original Sender Header: `{{ $json.headers.sender }}`\n* In-Reply-To Header: `{{ $json.headers['in-reply-to'] }}`\n* References Header: `{{ $json.headers.references }}`\n* List-Unsubscribe Header: `{{ $json.headers['list-unsubscribe'] }}`\n* Precedence Header: `{{ $json.headers.precedence }}`\n\n**Output:** [Provide ONLY the Label ID here]"},"promptType":"define","hasOutputParser":true},"typeVersion":1.9},{"id":"f4bbdda0-dcd8-41a7-a870-69dfcb747a4f","name":"Get Email","type":"n8n-nodes-base.gmailTool","position":[760,140],"webhookId":"c30886d9-3d98-464d-82b8-e7649c87610a","parameters":{"filters":{"q":"=from:{{ $fromAI('email') }}"},"operation":"getAll","returnAll":"={{ /*n8n-auto-generated-fromAI-override*/ $fromAI('Return_All', ``, 'boolean') }}"},"credentials":{"gmailOAuth2":{"id":"Kv7fHf3kWbBam6RH","name":"Gmail account 2"}},"typeVersion":2.1},{"id":"64c3b465-d2be-43cc-ad41-cc1298038640","name":"Check Sent","type":"n8n-nodes-base.gmailTool","position":[560,180],"webhookId":"0854fad3-622e-44b4-9d61-5aae13c61433","parameters":{"filters":{"q":"=to:{{ $fromAI('email') }}","labelIds":["SENT"]},"operation":"getAll"},"credentials":{"gmailOAuth2":{"id":"Ldq2rjN6Dod5DoKl","name":"Gmail account"}},"typeVersion":2.1}],"active":true,"pinData":{"Gmail Trigger":[{"json":{"To":"max@trigify.io","id":"1971723eacc72f08","From":"Coresignal <info@coresignal.com>","labels":[{"id":"INBOX","name":"INBOX"},{"id":"IMPORTANT","name":"IMPORTANT"},{"id":"CATEGORY_PROMOTIONS","name":"CATEGORY_PROMOTIONS"}],"Subject":"New MCP server: Direct data access for smarter AI","payload":{"mimeType":"multipart/alternative"},"snippet":"What&#39;s new Empower your AI agent with Coresignal&#39;s data We&#39;re excited to unveil our latest news, the Coresignal MCP server that connects your LLM tools directly to our company, employee,","threadId":"1971723eacc72f08","historyId":"5524551","internalDate":"1748439919000","sizeEstimate":62610}},{"json":{"Cc":"","To":"max@trigify.io","id":"1971723cfa14c3df","From":"Plain <hello@plain.com>","labels":[{"id":"INBOX","name":"INBOX"},{"id":"IMPORTANT","name":"IMPORTANT"},{"id":"CATEGORY_UPDATES","name":"CATEGORY_UPDATES"},{"id":"UNREAD","name":"UNREAD"}],"Subject":" Important update to Plain’s Data Processing Agreement (DPA)","payload":{"mimeType":"multipart/alternative"},"snippet":"Hi Max, We&#39;re writing to let you know about an upcoming change to our Data Processing Agreement (DPA). What&#39;s changing? We are simplifying our notification process for subprocessor updates.","threadId":"1971723cfa14c3df","historyId":"5524408","internalDate":"1748439911000","sizeEstimate":45077}}]},"settings":{"executionOrder":"v1"},"versionId":"644d8154-7912-436a-8c05-e8e2f1092993","connections":{"Gmail":{"main":[[{"node":"AI Agent","type":"main","index":0}]]},"Gmail1":{"main":[[]]},"AI Agent":{"main":[[{"node":"Gmail1","type":"main","index":0}]]},"Get Email":{"ai_tool":[[{"node":"AI Agent","type":"ai_tool","index":0}]]},"Check Sent":{"ai_tool":[[{"node":"AI Agent","type":"ai_tool","index":0}]]},"Gmail Trigger":{"main":[[{"node":"Gmail","type":"main","index":0}]]},"Anthropic Chat Model":{"ai_languageModel":[[{"node":"AI Agent","type":"ai_languageModel","index":0}]]},"Structured Output Parser":{"ai_outputParser":[[{"node":"AI Agent","type":"ai_outputParser","index":0}]]}}}